Job Description

HR Assistant

Contract

4-5 months

Start ASAP

Process- video interview

Industry- Large healthcare system with multiple hospitals, non-profit, 7500+ employees

Hours- full-time but must be able to work early or late a couple of times a month. You will know 2-3 weeks in advance (could be 6am-2pm or 12-7pm for example)

Location- onsite daily in New Bedford (free parking) with occasional work at their other sites in the area like Fall River and Fairhaven. Need a car!

Background check: yes + including immunizations

Vaccinated: ideally yes for Covid + Flu (but they can decline)

Why open: Contract. They need additional help to support their ongoing employee paperwork project

Must haves:

-HR or employee paperwork experience

-Scheduling experience

-Strong communicator (via phone and email)

-Outlook & Excel (proficient)

Preferred:

-Healthcare, Hospital or Non-Profit

-Associate or Bachelor degree

Job Description:

We are seeking a HR Assistant to handle critical paperwork and ensure accuracy in documentation and compliance within HR. The ideal candidate will have strong organizational and communication skills, a keen eye for detail, and the ability to manage multiple administrative tasks simultaneously and efficiently.

Responsibilities

• Prepare, review, and process detailed paperwork, ensuring accuracy and compliance with policies and regulations.
• Maintain and organize employee records and filing systems (both digital and physical).
• Enter, verify, and update data in Excel spreadsheets with precision and attention to detail.
• Schedule employee appointments, sending reminder emails and calling to follow up.
• Coordinate and track deadlines, submissions, and approvals for key paperwork.
• Communicate with internal teams to gather necessary documentation.
• Handle confidential information with discretion and professionalism.
• Support general office administrative tasks as needed.

Required Qualifications

• High school diploma or equivalent.
• 1+ years of HR experience.
• Strong attention to detail and ability to spot errors.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and meet deadlines.

Preferred Qualifications:

• Associate’s or Bachelor’s degree.
• Experience with HR document management activities.
• Familiar with employment paperwork and processes.
• Flexible about hours of work with appropriate notice time.

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