Job Description

Job Summary

We are looking for an ambitious Executive Assistant & Office Manager to join our client's team on a temporary basis (~4 months) to cover for a maternity leave.

Hours: 8:30 – 5:30

Days in Office: 5

Availability: reachable after hours if anything time sensitive arises

Role Expectations:

• Executive Assistant
• Support four C-level executives
• Support is expected to include calendar management, travel arrangements, lunch ordering, etc.
• Set up expectation meetings with each C-level to determine what type of support suits them best
• Event Planning: Organize company events, meetings, etc.
• Office Manager
• Office Operations Management: Ensure that all aspects of office operations are running efficiently, including supplies, equipment, and facilities management.
• Resource Management: Manage office resources, including maintaining inventory of office supplies, equipment, and arranging for repairs or replacements as necessary.
• Budget and Expense Management: Monitor and manage the office’s budget, ensuring cost-effective purchasing and efficient use of resources.
• Facility Management: Oversee the physical office environment, including ensuring cleanliness, safety, and that the space is conducive to work.
• Technology and Systems: Assist with the implementation and maintenance of office technologies (e.g., printers, computers), and ensure that systems are functional.

This list is not meant to be all-encompassing as there will be ad-hoc projects that come up as needed

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