Job Description

Our client, a hedge fund based in Midtown is seeking a highly organized, proactive Executive Assistant to support its Partner focused on all Client interactions with some light back up support to a Marketing Associate. This is a key administrative role focused on managing calendars, coordinating meetings with current and prospective investors and booking global travel. The ideal candidate will be detail-oriented, resourceful, and discreet, with exceptional communication skills and a strong sense of integrity.

Job Details

COMPANY: Hedge Fund

POSITION: Executive Assistant to the Partner primarily focused on IR/Marketing

LOCATION: Midtown

HOURS: 9:00am to 5:30pm – 5 days in the office with flexibility to WFH on occasion

SALARY: $120k-$140k base DOE plus bonus eligible and 100% paid benefits

BACHELOR'S DEGREE REQUIRED: Highly Preferred

Responsibilities

• Heavy calendar and adept meeting management for a busy, travel-heavy team
• Proactive scheduling of investor, prospect, and other fundraising meetings across multiple time zones and geographies
• Coordinating large meetings and calls, often with multiple external parties
• Booking domestic and international travel, including flights, hotels, cars, and itineraries
• Preparing and processing expense reports accurately and in a timely manner
• Providing occasional on-site support at fundraising events or investor meetings
• Handling other administrative tasks and special projects as needed

Qualifications

• 5-10 years of experience in an executive assistant role, ideally supporting a team
• Experience supporting executives in finance, professional services, or investor relations preferred
• Strong attention to detail and follow-through
• Proactive and comfortable managing up, chasing down scheduling, and solving problems independently
• Positive attitude and approach to work

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