Job Description

Part-Time Coordinator/Administrative Assistant

Onsite 2-3 days per week (Can flex up to 5 during peak times)

Times Square (New York, NY 10036) - Local Candidates Only

Hours – 9am to 6pm

Pay up to $40/hr. (W2 Only – No C2C/No Visa or Student Sponsorship)

The ideal candidate will have 4-5 years of relevant experience in operations coordination/administration roles. Experience in creative, entertainment, advertising, event management companies would be the best fit. Will be responsible for coordinating operations, logistics, scheduling, vendors, etc. for creative content production studios that this client has across the country.

Seeking a Coordinator/Administrative Assistance to support a creative studio location locally, as well as provide remote support to similar locations across the country. Oversee administrative processes and studio logistics, including booking management, stakeholder communication, vendor coordination, and support for daily studio operations and events.

Key Activities:

• Manage studio intake requests and booking calendars for AMS locations.
• Coordinate resource allocation in partnership with technical production teams.
• Serve as primary point of contact for internal and external stakeholders.
• Submit required vendor documentation (COIs, loading dock, parking, and security requests).
• Assist with planning and day-of execution of studio events.
• Prepare studio spaces including green rooms, music listening rooms, and makeup areas.
• Liaise with vendors and facilities to ensure events comply with site requirements.
• Support special projects and provide insights on studio utilization and optimization.

Requirements:

• 4-5 years' experience in administrative and project/operations coordination roles
• Skilled in MS Office/Google Workspace tools for communications, calendaring and documentation
• Ability to manage multiple tasks, prioritize effectively, and maintain a well-organized workspace.
• Strong verbal and written communication skills for collaborating with diverse teams.
• Ability to adapt to fast-paced environments and changing circumstances. Non-essential/preferred skills
• Familiarity with livestream equipment, software, and troubleshooting techniques.

The estimated pay range for this position is USD $35.00/Hr - USD $40.00/Hr. Exact compensation and offers of employment are dependent on job-related knowledge, skills, experience, licenses or certifications, and location. We also offer comprehensive benefits. The Talent Acquisition Partner can share more details about compensation or benefits for the role during the interview process.

Job Tags

Similar Jobs