Job Description

Location : Omaha, Nebraska

Company : McNeil Company

McNeil Company is a premier design-build firm specializing in luxury residential, commercial, and multi-family projects. As a fully integrated design-build company, we combine architecture and construction to deliver exceptional quality, creativity, and client satisfaction. We seek a motivated and detail-oriented Construction Administrative Assistant to join our project management team.

Position Summary ______

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our Project Managers and the President. This role is essential in keeping projects and operations running smoothly — allowing the project management team to focus on client satisfaction, schedules, and project execution. The ideal candidate thrives in a fast-paced environment, manages multiple priorities, and enjoys serving as a central hub for communication and organization within a growing custom home builder.

Key Responsibilities

Project and Administrative Support

· Provide administrative support to the Project Management team and the company President.

· Plan, prioritize, and organize work to meet multiple deadlines while managing a variety of tasks each day.

· Maintain complete and organized digital and physical project files.

· Request and track insurance certificates and other project requirements from subcontractors.

· Set up and coordinate project and client meetings; prepare agendas, notes, and follow-ups.

· Assist in preconstruction efforts by creating proposals, gathering pertinent project information, and preparing the team for client presentations.

· Collaborate with the estimating team in organizing and preparing bid binders, communicating bid invitations, and compiling bid lists.

· Perform project document control, including executing and tracking contracts, purchase orders, change orders, submittals, specification books, and RFIs.

· Ensure project documentation is accurate, properly filed, and easily accessible.

· Assist project teams in creating billings for review and approval.

· Support project managers in tracking budgets, change orders, and financial documentation.

Executive Support

· Assist the President with scheduling, meeting preparation, and communication follow-ups.

· Prepare and format internal correspondence, reports, and presentations.

· Assist with company marketing initiatives and manage social media content and engagement.

· Assist in coordinating company events or team functions as needed.

Required Skills and Qualifications

· Strong organizational and time management skills with the ability to multitask effectively.

· Excellent interpersonal and communication skills for interaction with staff, clients, and subcontractors.

· Proficient in Microsoft Excel, Word, and general office software.

· Ability to learn and use construction management and accounting software (Procore, Sage300).

· High attention to detail and accuracy in document handling and data entry.

· Self-motivated and proactive in problem-solving and follow-up.

· Professional demeanor and team-oriented mindset.

Compensation

· Annual Salary Range: $48,000-$52,000, depending on experience and qualifications

Why Join McNeil Company?

We value integrity, creativity, teamwork, and family at McNeil Company. We offer a supportive and dynamic work environment, growth opportunities, and an exceptional benefits package, including:

• Competitive Salary & Bonuses : We offer a substantial starting salary and performance-based bonuses.
• Health Benefits : Comprehensive group health insurance with a company contribution of 90% toward the base plan for employees. Buy-up options are available for enhanced coverage, including additional elective dental and vision insurance.
• Retirement Savings : A 401(k) plan with a 3% guaranteed company match, starting the first calendar quarter after one year of employment. Options for pre-tax or Roth contributions are available.
• Paid Time Off : Paid vacation (1–3 weeks based on tenure), 7 holidays, and sick leave with carryover options.
• Holiday Pay : Seven paid holidays annually, including a floating holiday of your choice, plus a half-day off on Christmas Eve.
• Professional Development : Ongoing opportunities for training, certifications, and mentorship programs to help you grow within your role and advance your career.
• Additional Benefits :

o Mileage reimbursement or a future vehicle allowance for business travel.

o Technology stipends for personal phone use ($600 annually) or company-provided cell phones.

o The company pays group life insurance coverage; optional disability coverage is provided for enhanced financial security.

o Flexible Spending Account (FSA) for healthcare and dependent care expenses.

• Culture of Collaboration and Fun : Join a team where your contributions are valued and camaraderie is prioritized. We celebrate milestones, host quarterly team-building events, and encourage open communication and creativity.

McNeil Company is more than just a workplace; it’s a community dedicated to excellence and mutual support. Join us to build your career and be part of a team that makes a difference in our clients' lives and the communities we serve.

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