Job Description

Position Summary

The Building Systems Coordinator plays a key role in ensuring the reliability and integration of building system technologies across a portfolio of 30 properties. This includes maintaining uninterrupted connectivity, optimizing system performance, and supporting future system enhancements. The role acts as a technical liaison between multiple departments—such as Engineering, Property Management, Accounting, and IT—and external vendors.

Key Responsibilities

Essential Functions

• Coordinate cross-functional communication among internal IT, building engineering, property management, and accounting teams.
• Serve as the primary contact for external vendors, including ISPs, security contractors, and elevator service providers, ensuring seamless installations, support, and maintenance.
• Lead and/or support building technology projects from planning through execution, ensuring alignment with budget, scope, and timeline.
• Provide clear and timely updates to stakeholders on project goals, progress, and deliverables.
• Evaluate and implement cost-effective technologies that meet operational requirements.
• Contribute to pre-installation planning and system design for new technology rollouts.
• Offer recommendations for infrastructure upgrades and assist with the budgeting process.
• Deliver training and support to on-site staff on newly installed and existing building systems.
• Maintain accurate system documentation including diagrams, vendor contact details, and service records.
• Utilize a Computerized Maintenance Management System (CMMS) to track maintenance activities and service requests.
• Monitor and ensure compliance with vendor service agreements and performance standards.

Core Competencies

• Proven project management skills; certification preferred (PMP, CAPM, etc.)
• Strong communication abilities; capable of translating technical information for non-technical audiences
• Advanced analytical and problem-solving skills
• Highly organized with the ability to manage competing priorities
• Proficient at evaluating vendor proposals and providing objective recommendations
• Self-motivated and able to work independently while collaborating with internal and external stakeholders
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word); ability to quickly learn new systems
• Comfortable with on-site property visits and field-based responsibilities

Qualifications

Required:

• Solid understanding of IOT, IT systems, software, and HVAC technologies, or a willingness to learn
• Working knowledge of cabling infrastructure and system networks
• Familiarity with:
• BACnet communication protocols
• Direct Digital HVAC Controls
• Remote access tools for building management and access control systems
• Current CPR Certification (training provided)

Preferred:

• Bachelor’s Degree in a related field

Working Conditions

• Must be physically able to move throughout large buildings, climb ladders, and lift up to 75 pounds.
• Frequent outdoor exposure required for site work.
• On-call availability including some evenings and rotating weekends.
• Subject to security clearances required by certain tenants (Federal, State, Municipal).
• Must comply with all applicable laws, safety standards, and company training requirements related to job responsibilities.

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