Job Title: Project Coordinator
Location : McAllen, TX 78501
Duration: 5 Months Contract
Max Pay : $40/hr to $43/hr on W2
Position comments:
Hybrid role
(8 AM – 6 PM) / 40 hours per week
Job Title: Project Coordinator / Specialist
Location: McAllen, TX
Job Description :
Supports basic project management for technical and process improvement projects.
Responsibilities include developing productivity tools, managing documentation, tracking schedules.
The Project Coordinator is a key contributor to supporting project execution and driving operational excellence across cross-functional teams.
This role coordinates project activities, tracks progress, manages documentation, and facilitates communication among stakeholders to ensure successful project outcomes.
Key Responsibilities:
• Support planning, scheduling, and coordination of project milestones alongside PM’s
• Work closely with project managers, engineering teams, and external partners to monitor project timelines and costs
• Track deliverables and ensure timely follow-up on action items
• Issue customer billing along with AIA documentation
• Maintain and organize key project documents including invoicing, meeting notes, subcontractor/vendor invoices, and change order logs
• Generate weekly/monthly project status reports for Project Management Leadership and stakeholders
• Assist and support project invoicing at the direction of the Project Managers
• Serve as a projects liaison between internal departments (Projects, Sales, Service)
• Schedule and facilitate project turnover meetings for new projects
• Ensure alignment across teams by managing updates and feedback loops
• Complete new vendors and subcontractors account creation in our PO system
• Assist in the implementation and maintenance of project management processes and tools
• Support risk assessment, mitigation strategies, and issue resolution
• Support cost tracking and budget monitoring activities with Project Managers and Project Engineers
• Participate in team planning sessions and knowledge-sharing initiatives
Required Skill Set :
• Minimum high school diploma
• 2+ years of experience in project coordination or a similar role
• Proficiency in MS Office (Excel, PowerPoint, Outlook); experience with MS Project or similar tools a plus
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to work effectively in a fast-paced, team-oriented environment
• Detail-oriented with a focus on quality and accuracy
Desired Skills Set :
• Bachelor’s degree in Business, Engineering, Project Management, or a related field
• Experience in the HVAC or manufacturing industry
• Familiarity with Agile or Stage-Gate project management methodologies
Education Qualification
Minimum High School Diploma or equivalent
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